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Making schedules with excel

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Quote Originally Posted by ketanco View Post
In cases that you donít have a construction scheduling software available, it is also possible to make your construction schedules using excel. All you need to do is to list the activities and then make a calendar yourself by each square representing one unit duration such as days or weeks. Then if that activity continues for 5 days for example, fill 5 squares in different color. And continue for following activities the same way. Of course there is nothing automated here and you can not assign relations between activities. You need to know all the dates beforehand and then fill your squares accordingly. Also you need to account for weekend work when filling squares so be careful. For instance for a 12 days activity donít just fill 12 squares. You need to skip two squares for each weekend. This is only good for short small projects or some temporary work or a section of your project that you want to show really quickly to people. But remember that if a schedule slippage occurs, this schedule will be void so it is important to update it. I also came across some websites that claim to have made scheduling program using excel which also can assign relations and make updates automatically like a scheduling program, but I didnít try it myself. Again, bottom line, using excel for your project scheduling is not recommended and it is only good for a short term or very small set of activities when you donít have a scheduling program handy. It is still better than nothingÖ I had done this when one day my boss wanted a schedule in 30 minutes from me, when my scheduling program wasnít functioning properly, or when I was working with a small GC who didnít have the software, or when I was going to leave for vacation and left a very simple to understand two week look ahead summary schedule to the old superintendent at the jobsite, who could not read the formatting of primavera software. These are examples that you can use excel for scheduling, and it should stop there.


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